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Edit Data
Edit Data is designed to control how trial data gets recorded. You will fall into one of three categories.
1) You have permission to add and change data,
2) you only have permission to add new results and only for your lab. Most of us will only have the ability to add new results, or
3) You're not allowed to add or change results.

Let's start with control level 2 - adding results.

Adding New Trial Results
Ok, let's say you work in the division 2 lab. And you have been given a standard login that allows you to add new trial results - but you can't change or edit results - and you can only add results for your lab.

In this case the first thing you will see when you log in is the following.



We can't change the year and we can't change the division. So, the next step is to select a month, a test name, and then click the Find Data button. If data has been entered for all 3 trials then the form will display the trial results. Something like this.



In this case you can't change any data for the trials because they have already been entered. If you believe the data is bad and needs to be changed then you will have to contact Materials & Test in Central Office or your local administrator (your local administrator may not have access to this program).

If one or more trials for a particular test have not been entered then you can change them and the menu will look like the following image. Notice that data that can be changed is not gray, but black, and the Update button is displayed.

As we have seen there are four steps to adding new results.

1) Select a month, and test. For example, if you are in Division 2, but working on results from Division 4 then the month will be set to April.

2) Click the “Find Data” button – This will look for existing data. If it finds trial data already entered then the fields will remain disabled but will show you the results. If trial data does not exist then the Trial Field(s) will be enabled allowing you to enter new results for that test.

3)Step three requires that you type the result into the appropriate Trial Text Box.

4) When you are done click the “Update” button.

IMPORTANT ! When you click “Add Data”, you will not be able to change the data. You must contact Materials & Test in Central Office to have the data removed and then you will be able to add the data to these fields again. Similar control was impossed with the old mainframe programs.


Changing Data
If you have permission to change data then the form will look a little different. The Year and Lab drop down lists will be enabled.

 

After selecting a year, month, division, and test click the Find Data button. You will see that whether there is data already entered or not you are still allowed to change and update this data. So, now just change the data, click update and you are done.

 

Steps for Changing Data:
1) Login.
2) Select a month, lab, and test then click Find Data button.
3) Make changes to the material, method, and trial data.
4) Click Update to add the changes.

Remember there is no undo for this application. Once you have clicked update the changes are automatic. To change data back you will have to click Find Data and re-type the trial data.

The main purpose of this "Power User" mode is to give you the ability to correct, or simply clear bad data so that the lab(s) can re-enter their results.